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MG Car Club

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HMGCC Guidelines for Planning a Club Event

The Houston MG Car Club is encouraging members to consider (individually or collectively) planning a club event at locations in and around the greater Houston area, order to diversify the event locations in order to satisfy the interests of Club members.

To advance this effort, some guidelines are necessary for those members interested in organizing an event, so that there is order in such planning.  The guidelines include the following:

1.       Firstly, consult the ‘Events’ page on the HMGCC website to determine a suitable date for the proposed event.  This in order to ensure that the proposed event will not clash with a Club Sponsored Event or a Non-Club Event that is already on the Club’s events calendar.
2.       Consult with the Events Coordinator (EC), as listed in the Leadership Team page on the HMGCC web site, as to a likely date for the proposed event.
3.       Before the proposed event is sent to the EC, it must be fleshed out, with as much detail as possible, regarding the type of event that is being proposed/planned, (a drive, a lunch, a visit to a place, etc.) its location and all other pertinent information.
4.       Following the compilation of all the necessary details the proposed event can then be communicated to the EC.
5.       Should the member planning the event seek Club funding for the event, this must be communicated to the EC and the requested funding amount specified or at least estimated.  The EC will relay all the information to the HMGCC Board (BOD), after which the BOD will advise the EC of their decision to fund, partially, wholly, or not at all, which decision will be passed back to the event organizer by the EC.
6.       For a Club funded event, the organizer must allow a suitable period between the event proposal being sanctioned by the BOD and the event date as agreed jointly by the EC and the event planner.  This to allow for sufficient time for the event to be posted on the Events page of the HMGCC web site to permit members to decide upon and plan for their participation.
7.       For an event not seeking Club funding, the organizer must allow a suitable period between the event being posted on the HMGCC web site and the event date as agreed jointly by the EC and the event planner. 
8.       All events, Club funded or not, must be posted on the Events page of the HMGCC web site a minimum of two weeks prior to the event to allow members sufficient time to plan their attendance, thereby facilitating those who plan to attend their participation in two of the annual Club competitions; The Driver's Award and The Participants Award.
9.       Before the event the planner should download the ‘Sign-in’ sheet from the HMGCC web site.  Print it and take it to the event to sign-in the participants and to record their milage from home to the event and back.  After the event the sign-in sheet is to be delivered to the President so that attendees can participate in the two above referenced Club competitions.
10.   At the event the organizer should take a few photographs of the participants and the event site and thereafter the photos should be sent to the editor of The Roars together with a short paragraph describing the event.  This will give the editor of The Roars some additional news to include in the next addition of The Roars.


Contact Us:  HoustonMGCarClub@gmail.com


Houston MG Car Club

PO Box 40711

Houston, TX   77240. 


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